Durweston Choral Society (DCS) is committed to protecting your personal data and will use any personal data we collect from you in line with the General Data Protection Regulations (GDPR).
Who is responsible for data the Society collects?
DCS is a Data Controller under the GDPR. Any questions relating to the collection or use of data should be directed to the DCS Secretary.
What data do we collect and what do we use it for?
DCS collects data from individuals to help us plan, organise and run the day-to-day operations of the society (e.g. co-ordinating rehearsals or collecting subscription payments) and to promote and market the group’s activities (e.g. marketing mailings and photography/video capture).
Members: for administering membership
When you join DCS as a member, or during your membership with us, we may need to collect some of the following information on you:
• Email address
• Phone number
• Gift Aid Declarations
• Photos/video footage
This data will be used by committee members to manage your membership with DCS and to organise and run our activities.
Website visitors: for running and improving our website
Do we share your data with anyone else?
We will never pass your details on to third parties for marketing purposes.
We may sometimes use third party services to process your data. We will always make sure any third parties we use are reputable and secure, and will process your data in accordance with your rights under GDPR.
How can you update your data?
You can contact us at any time to update or correct the data we hold on you.
How long we will hold your data?
DCS will review all data held on individuals regularly and will remove data where we no longer have a legitimate reason to keep it.
Where you have withdrawn your consent for us to use your data for a particular purpose (e.g. unsubscribed from a mailing list) we may retain some of your data for up to two years in order to preserve a record of your consent having been withdrawn.
What rights do you have?
Under the GDPR, you have the following rights over your data and its use:
• The right to be informed about what data we are collecting on you and how we will use it
• The right of access – you can ask to see the data we hold on you
• The right to rectification – you can ask that we update or correct your data
• The right to object – you can ask that we stop using your data for a particular purpose
• The right to erasure – you can ask us to delete the data we hold on you
• The right to restrict processing – you can ask that we temporarily stop using your data while the reason for its use or its accuracy are investigated
What will we do if anything changes?
If we make changes to our privacy statements or processes we will post the changes here. Where the changes are significant, we may also choose to email individuals affected with the new details. Where required by law, will we ask for your consent to continue processing your data after these changes are made.